BSBWHS414 Assessment Brief

Section 1 – Theory Questions
Section 2 – Practical Assignment
Summary Sheet

Assessment Requirements

The assessment activities in this Assessment Task Portfolio assess all the elements, performance criteria, skills, and knowledge of the unit of competency BSBWHS414 Contribute to WHS risk management.

To demonstrate competency in this unit, you must undertake all tasks in this Assessment Task Portfolio and complete them satisfactorily, as well as successfully complete your work placement. If you do not answer some questions or perform some tasks, you will be deemed ‘Not Yet Competent’, and your trainer/assessor may ask you supplementary questions to determine your competence. In addition to completing all tasks satisfactorily, you will also be required to demonstrate satisfactory communication skills during some practical activities. Once you have demonstrated successful completion and consistency in performance, you will be awarded this unit.

Should you still be deemed Not Yet Competent, you will have the opportunity to undertake a supplementary assessment or appeal the result.

As part of the assessment process, all students must abide by any relevant assessment policies as provided during induction.

If you feel you are not yet ready to be assessed or that this assessment is unfair, please contact your assessor to discuss your options.

Certificate IV in Workplace Health and Safety BSB41419
Email: certivwhs@ohsa.com.au or info@ohsa.com.au
Phone: 1300 647 200

Candidate Information

Section 1 – Theory Questions

Instructions to the Student

Please read all the information given to you before you start any assessment task. If you do not understand some or all of the questions, please ask your trainer/assessor for assistance. If you are uncomfortable with any of these questions, please contact your assessor, who will make alternative arrangements. Attempt to answer ALL questions in your own words on the assessment paper provided. The questions are designed to assess your understanding of the unit as well as your underpinning knowledge.

To satisfactorily complete this assessment task, you are required to complete the whole assessment. To do this, you will need to answer all questions correctly and demonstrate you have achieved the required knowledge to industry standards. This assessment is intended to be equitable, fair and flexible. If you feel that we should change any aspect of this assessment to be fair, equitable or flexible, immediately contact your assessor, who will attempt to make alternative arrangements.

Please Note:

1. This assessment may be reassessed. If you need more than two attempts, the RTO may charge a reassessment fee and recommend additional training.
2. Upon notification of your assessment results, your trainer/assessor can provide you with additional information on interpreting the assessment outcomes and guide you on your future options.

Question 1.

a) What does the acronym ALARP stand for? (You may alternatively use SFAIRP)
b) What does it mean? (Answer in approximately 20-50 words)

Question 2.

What is the purpose of a risk assessment? (Your answer should be approximately 15- 20 words.)

Question 3.

What does the term ‘risk’ mean? (Your answer should be approximately 10 words.)

Question 4.

In approximately 10 words, explain what a hazard is and provide 2 examples of hazards.

Question 5.

In terms of risk assessment, what is the meaning of likelihood? (Your answer should be approximately 10 words.)

Question 6.

In terms of risk assessment, what is the meaning of consequence? (Your answer should be approximately 10 words.)

Question 7.

In the table below, for each of the scenarios, identify one (1) applicable hazard identification tool/technique.

Question 8.

Refer to the Seedies Furniture document and identify three (3) duty holders and their roles/responsibilities relating to risk management.

Question 9.

What are five (5) external sources of information and data about hazards that might exist in a workplace?

Question 10.

What part of the WHS Regulation 2011 requires businesses to manage risks?

Question 11.

What are three (3) internal sources of information and data that you might access within your workplace to assist in the management of risks?

Question 12.

Refer to the Risk CoP or the WHS Act 2011 and complete the following table with the four- step risk management process and explain each step in the process.

Question 13.

Refer to the Seedies Furniture Case Study and Policy and Procedure Risk Framework (Located at the end of the assessment tasks). Complete the matrix based on the processes indicated in the following company documents.

Question 14.

When should a risk assessment be performed? Tick all that apply.

1. When there is uncertainty about how a hazard may result in injury or illness.
2. The work activity involves a number of different hazards, and there is a lack of understanding about how the hazards may interact with each other to produce new or greater risks.
3. Changes at the workplace occur that may impact on the effectiveness of control measures.

Question 15.

You have been tasked with reviewing hazards from dust, vibration and noise. Identify two (2) external stakeholders you could contact to confirm information.

Question 16.

In order of priority, list the six (6) stages in the hierarchy of control and briefly explain each of the controls.

Question 17.

For one duty holder, complete the following table (an example has been provided for you):

Question 18.

What are three (3) examples of “reasonable steps” that need to be taken by Officers to demonstrate ‘due diligence’ as per s27 the Model WHS Act?

Question 19.

What duties do workers in the workplace have? (provide a minimum of three (3) examples)

Question 20.

What are five (5) occasions when it may be required to undertake a hazard identification?

Question 21.

Who would you consult when a hazard has been identified? List three (3).

Question 22.

What are three (3) commonly used tools for identifying hazards?

Question 23.

List three (3) groups that should be involved in the risk assessment process and explain what they might be able to contribute.

Question 24.

a) Why is it important to evaluate the effectiveness of controls implemented? (Answer in approximately 20 words.)
b) What are three (3) ways you can evaluate the effectiveness of controls implemented?

Question 25.

Listed below are five (5) common workplace hazards. Complete the table and describe the nature of the hazards, severity and the likelihood of occurrence.

Section 2 – Practical Activity

This assessment requires you to complete several tasks outlined below.

If you are uncomfortable with any aspect of the assigned tasks, please contact your assessor, who will attempt to make alternative arrangements. This assessment is intended to be equitable, fair, and just. If you feel that we should change any aspect of this assessment to be fair, equitable or just, immediately contact your assessor, who will attempt to make alternative arrangements.

Section 2 – SUMMATIVE ASSESSMENT

General Instructions:

The summative assessments are designed for the trainer to see a practical demonstration of key competencies as per the mandated unit of competencies set by the Government.

The course trainer/assessor will guide you through these activities in groups or as a whole class. Please ensure you sign all relevant pages of this part of the assessment as indicated.

The activities will be based on our course case study organisation, Seedies Furniture. An outline of the organisation is provided on the following page; however, in a summary paragraph, it could be said that the organisation has been a cowboy operator since starting and now, as a result of a number of inspections and injuries, has a new Safety Advisor (That is you, congratulations).

Seedies Furniture Case Study:

Background:

• You are employed as a safety advisor of a medium-sized furniture distribution warehouse with 50 staff located close to a major city in Australia.
• Furniture is delivered to major furniture brands such as Harvey Norman, Freedom, Domain, Myer, David Jones, etc. The warehouse used to be an old automotive workshop and panel-beating business.
• The furniture can be quite large, heavy, and awkward. Some sofas can weigh in excess of 50kg, with sofa beds approaching 150kg.
• The warehouse operates Monday to Friday with fixed 8-hour morning and afternoon shifts.
• There are 30 casual warehouse workers, 15 full and part-time administration, security, supervision staff, and 5 management staff.
• There are 3 fork trucks, 3 reach stackers greater than 3t, 3 order-picking forklift trucks, and one 14m boom-type elevating work platform used throughout the workplace.
• There have been several lost time injuries over the past 12 months, with one looking like it might proceed to a Common Law claim.
• The injuries have been mostly due to manual handling of large items of furniture from off the wooden pallets and then onto small hand carts.
• There have also been some minor cuts from sharp edges and a few slips and trips. Most injuries have been to the lower back whilst lifting in flexed and twisted spinal postures.
• These injuries are partly due to the rack above being quite low, pickers needing to bend and crouch to remove the large lounges, and the lounge feet getting caught in the wooden pallets.
• One injury occurred when a worker fell 1.8m whilst he was standing on the top plate of a step ladder lifting a small bedside table from the second rack and was admitted to hospital for 10 days with a fractured hip. He is considering going to the common law for this injury.
• The fork trucks use LPG, and there is an outside LPG storage area with up to 400L of LPG that isn’t designed very well and gas bottles aren’t secured at all times.
• There is also an underground petrol storage tank with up to 3000L of petrol, which is leased by an adjoining mechanic workshop as a fuel storage area.
• There is a 2.5m deep pit with a false floor that used to be used by the mechanics when working under the cars. It is now covered with a false floor, but sometimes workers have to access it via a small hatch and rung-type ladder to clean out rotting debris that accumulates in there.
• There are two loading docks where medium rigid trucks receive and deliver the goods. The trucks are owner-driver contractors, and some occasionally use the fork trucks.
• The warehouse pickers are employed through a labour-hire company. Some of the workers are from a non-English speaking background.
• There is no Health and Safety Committee or any Health and Safety Representatives.
• There is a small maintenance workshop for a handyman to repair damaged furniture. It has power tools, welding and cutting equipment and a small spray-painting area.
• One of the cabinets was found to contain 20L of paint, 20L of All-Purpose Paint thinner, 1 small C-size cylinder containing acetylene, 10L of mineral turpentine, 10L of hydrochloric acid, 5 tubes of sika-flex Pro and some small cans totalling 1L of methyl ethyl ketone peroxide (MEKP). This was located 1.5m away from an occasionally open container of diesel.
• There are also some chemicals stored in this workshop, although there is no chemical register or Safety Data Sheets.
• None of the electrical equipment has any electrical test tags, and no fire extinguishers are in the maintenance workshop.
• The workshop has an extraction ventilation system that is used for occasional welding or spray-painting jobs. The outlet vent is 5m away from the split system air conditioning system air intake that supplies the office administration building.
• There is no qualified first aider in the workplace.
• There have been a couple of near misses with truck drivers and fork trucks as the toilets are at the back of the warehouse in the staff crib room.
• Some of the admin staff intermittently complain of sore eyes and irritated airways.
• After hours, a cleaning contractor comes in to clean the office/administration areas. Sometimes, pools of water are still left on the floors after cleaning.
• A contract security company provides security.

PRACTICAL TASKS – Project

Instructions for students:

The project for this unit consists of five (5) separate tasks. Please read the outline below prior to commencing your five tasks.

Task 1.

Complete the two (2) Job Safety Analysis documents provided in the Appendix for two (2) work-based tasks that would be relevant for Seedies Furniture. You may choose any relevant workplace tasks as long as they have three (3) or more steps. A few examples of workplace tasks have been provided below.

• Changing a tyre on a work vehicle
• Operating a forklift
• Changing the water bottle in the warehouse water cooler
• Cleaning out the 2.5m pit via the access cover
• Lifting sofas

A risk matrix and descriptors are provided in the Appendix.

Please refer to the following guidance note for further research and information on completing JSAs. If the link doesn’t work, please search for QGN 17 Queensland Mining or similar. If you are still stuck, please get in touch with the office on 1300 647 200 and ask for the QGN 17 to be emailed to you.

https://www.dnrme.qld.gov.au/ data/assets/pdf file/0005/240359/qld- guidance- note- 17. pdf

Task 2.

Complete the Hazard Register template for the hazards of two (2) of the work-based tasks in Seedies Furniture you have identified in Task 1. Use the template provided in the Appendix. Ensure that ALL columns are filled in for each hazard.

Task 3.

Review the Code of Practice – Confined spaces 2011 QLD – (Appendix A Confined Space Criteria. You may conduct your own research if needed. Based on your research, discuss:

• Whether or not the old pit is considered a confined space
• What would the level of risk (Likelihood/Consequence and Risk Level) be
• List at least three (3) controls that may need to be implemented for the task of cleaning the pit area.

Input your responses in the template in the Appendix.

Task 4.

Prepare a workplace memo for the PCBU outlining what controls need to be implemented from the above exercises. Make recommendations for ongoing monitoring and measuring the effectiveness of controls.

In the memo, make sure you discuss the following points;

• Compliance requirements of the PCBU in relation to managing risks (As per relevant legislation)
• Review the JSAs, Hazard register, and confined space tasks above and provide recommendations on how to implement changes to ensure compliance.
• Document a plan for ongoing measuring and monitoring of controls to align with legislation risk management processes.

Note: This memo is to be professional, using appropriate language and style. A template has been provided in the Appendix. Use the format in the sample.

Task 5.

This role-play task requires you to lead a discussion with stakeholders regarding risk controls for implementation. The role-play is either observed in person by your assessor, or you are to record the role-play and submit it to your assessor.

Using the Seedies Furniture Case Study as background to the task, select two (2) risk controls for two (2) different hazards indicated in the Hazard Register template you have completed in Task 2. During the discussion, you must be able to demonstrate the following skills successfully:

• Contribute information and ideas about WHS hazard identification, tools or techniques, and risk control processes.
• Contribute to the implementation of the selected risk controls by demonstrating how they can be successfully enforced or applied in the company. For example: Selected Risk control – PPE Program; Demonstrate the following:
  • Determine the types of PPE for each hazard
  • Train employees on the proper use of PPE
  • Enforce PPE usage by making it a requirement for employees to use it when performing their respective roles.
• Communication actions required of relevant parties or individuals for each of the identified risk controls
• Seek information, advice, and input from the meeting participants
• Seek feedback on the effectiveness of the Risk Control
• Allow for interactions by responding to questions raised by the participants
• Build rapport to develop a relationship with your audience

The following additional participants are required for this task:

• One (1) person as supervisor
• One (1) person as a colleague

A Role Play Observation checklist has been attached in the Appendix to be used by the Assessor to assess the student’s competence in performing the required skills of the role play.

Appendix

The following are the documents and templates required to be completed by students in each task.

Task 1

Job Safety Analysis (JSA) Number 1: Creative licence is OK for filling in the top section of JSA. You may use your own template if you prefer, as long as it is similar to the template below.

Job Safety Analysis (JSA) Number 2: Creative licence is ok for filling in the top section of JSA

RISK ANALYSIS MATRIX – LEVEL OF RISK

LIKELIHOOD LEVELS

CONSEQUENCE LEVEL – Consider the maximum reasonable potential consequence of the event

C. GENERIC ENERGY HAZARD LIST

Task 2

Complete the Hazard Register template for the hazards of two (2) of the work-based tasks in Seedies Furniture you have identified in Task 1. Please use clear language suitable to the workplace that is easy to read and understand. Adapted from Code of Practice ‘How to manage work health and safety risks’ QLD 2011

Task 3

Use the following template to answer the questions based on your reading of the Model Code of Practice – Confined spaces 2011 – (See Appendix A, Confined Space Criteria of the Code of Practice)

Task 4

MEMO: Seedies Furniture

To: Seedies Furniture PCBU and Officers

From: Insert Your Name

Date: Insert Date

RE: Hazards and Appropriate Controls

Dear PCBU and Officers of Seedies

Thank you for your ongoing commitment to safety and willingness to comply with recommendations provided previously regarding safety matters in the workplace. After a review of the risk management processes at Seedies, there are obvious areas where the company remains non-compliant, which, of course, opens the organisation up for further fines; however, more importantly, places our workers in positions of danger.

To review, as per section number xyz of the insert relevant legislation, the PCBU has a requirement to Insert dot points regarding what the PCBU’s duties are regarding risk management.

Sample dot points Sample dot points

Control measures that have already been implemented have also been reviewed, and my evaluations are provided below.

Please review and evaluate the following implemented risk controls based on the findings provided (shown below in the implemented risk control and summary column). There is an example below for guidance.

As part of the major review, I have reviewed a number of tasks, created a hazard register and completed a general look through the business. Based on the review, I would recommend immediate implementation of the following matters:

(Indicate here recommendations on how to implement changes to ensure compliance against gaps found, including while developing the JSAs, hazard register and a review of the confined space.)

Risk management is a continual process that needs outcomes/changes to be measured and monitored. A sample plan for ongoing measurement and monitoring of the implemented changes is below.

(Document here a plan for ongoing measuring and monitoring of controls to align with legislation risk management processes. You may draw in tables if that would make it easier.)

I thank you for your continued cooperation in the proposed changes, and please contact me if you need further clarification on the above concerns. Please respond with your approval to introduce the above recommendations.

Kind Regards,

Insert Your Name
WHS Advisor
Seedies Furniture

Task 5

This role-play task requires you to lead a discussion with stakeholders regarding risk controls for implementation. The role-play is either observed in person by your assessor, or you are to record the role-play and submit it to your assessor.

Using the Seedies Furniture Case Study as background to the task, select two (2) risk controls for two (2) different hazards indicated in the Hazard Register template you have completed in Task 2. During the discussion, you must be able to demonstrate the following skills successfully:

• Contribute information and ideas about WHS hazard identification, tools or techniques, and risk control processes.
• Contribute to the implementation of the selected risk controls by demonstrating how they can be successfully enforced or applied in the company. For example: Selected Risk control – PPE Program; Demonstrate the following:
  • Determine the types of PPE for each hazard
  • Train employees on the proper use of PPE
  • Enforce PPE usage by making it a requirement for employees to use it when performing their respective roles.
• Communication actions required of relevant parties or individuals for each of the identified risk controls
• Seek information, advice, and input from the meeting participants
• Seek feedback on the effectiveness of the Risk Control
• Allow for interactions by responding to questions raised by the participants
• Build rapport to develop a relationship with your audience

The following additional participants are required for this task:

• One (1) person as supervisor
• One (1) person as a colleague

A Role Play Observation checklist has been attached to be used by the Assessor to assess the student’s competence in performing the required skills of the role play.

Task 5 Question:

Provide your best contact details to hold your role play (If you are not conducting it in the classroom) Alternatively, please see the video if you are sending that through.

TASK 5 CHECKLIST FOR THE ASSESSOR: Students Do NOT fill out. For Assessor use ONLY.

Proposed SEEDIES WHS Framework Policy

Policy

Work Health and Safety (WHS) risk management is a decision-making process to systematically identify, analyse, and evaluate options to treat WHS risks. This policy underpins four related policies as per below.

Scope:

This framework applies to all workers, including contractors, at Seedies Furniture.

Framework:

Seedies use the following policies, which relate to this overall WHS framework policy. Reference to our processes and relevant systems is included in the summary below.

Policy 012 – Hazard Identification:

This policy outlines methods used to identify hazards. Seedies aim to utilise a number of corresponding techniques (procedures/processes) to identify hazards, including a mix of upstream (Safe work observations) and downstream (e.g., Review of incident reports) methods.

If workers identify new hazards, they are to use the hazard report form and submit it to the Seedies safety advisor, who will enter them into the risk register system (Part of our WHSMS, stored in the cloud) for follow-up.

Policy 016- Risk Assessment:

This policy identifies the preferred tools to undertake a risk assessment. Seedies uses two main processes for risk assessments: a personal risk assessment (TAKE 5) and a team-based risk assessment (JSA). These are stored in the risk assessment file in our cloud-based system.

Policy 020 – Risk Control:

Seedies risk control policy priorities: Level 1 controls. Seedies is aiming to implement a procedure that, if a hazard can only be controlled by a level 3 control, approval from the safety advisor must be sought. Risk control processes are also included in the JSA matrix, where our risk scores correspond to criteria for action to ensure it is ALARP.

Seedies uses our WHSMS (cloud-based system) to store documented risk controls as documented in the risk assessment.

Policy 009 – Risk Consultation: Should a JSA be used, this policy outlines the nature of consultation and the minimum number of persons that must be included in the JSA team.

Review:

This policy will be reviewed annually.

Marking Criteria – Part A

Marking Criteria – Part B

Marking Criteria – Part C

Marking Criteria – Part D

Marking Criteria – Part E

Student comments – Specify any improvement you could recommend relating to this assessment.

Assessor comments about the assessment (include any details of reasonable adjustment or other consideration)

Competency Summary Record Sheet

Assessors’ Comments: Provide assessment feedback, including any items requiring reassessment.

A competent result cannot be granted until all assessment tasks have been completed satisfactorily.

Do not sign this section until after the assessment has been marked and you are satisfied with the result.

By signing, you are declaring that this is your own work and is not plagiarised.